Mail Room Automation

Reducing processing time, improve customer relationship

Digital mailroom

The process streamlines mail management by converting physical mails into electronic emails, ensuring efficient delivery to recipients. This saves time, reduces errors, and boosts productivity in organizations.

We convert your paper mails to electronic version of mail and provide it to the addressee in a quick and smart way for swift processing. The transformation reduces the organization response time and enhance the customer satisfaction and organization image.

Benefits

Digitizing a mailroom offers numerous benefits, including faster and more efficient mail processing, reduced costs, enhanced accuracy, improved security and compliance, and better accessibility for employees. By automating tasks and eliminating the need for manual handling of physical documents, businesses can streamline operations, reduce errors, and improve customer service.

Mailroom automation step wise approach

Collection of Paper mails

We collect the mails from your office premises on a set schedule depending on the traffic of the mails. Alternatively, Digitizer can have integration with your Courier Company or PO Box to receive the mails on your behalf.

Conversion to electronic version

Digitizer scanning center than scan the mails with OCR scanning technologies along with all the attachments, embedded files, and envelopes. The electronic version of mails is uploaded to the Digitizer Electronic data management system (the EDMS) in Mail room automation center.

Routing mail to addressee

The EDMs automatically route the electronic version of mails to the addressee in highly secured way. The addressee can review the email and can accept the mail or can forward it to any other user in the EDMs, User can link the electronic version of mails to previous emails trails or can create a folder to copy all the related emails in it and work on it. The Electronic version of mails can be integrated to any system.

Preserve and storage

The user can request hard copies of the mail or any of the attachments to the Digitizer though EDMs system.

Key deliverables

  • Faster Delivery

    Digitized mailrooms can deliver mail to recipients faster because they can be scanned and routed electronically immediately.

  • Streamlined Workflow

    Automation allows for the simultaneous processing of both paper and electronic mail, creating a more efficient workflow.

  • Reduced Delays

    Automated processing reduces the risk of lost or misplaced documents and can help prevent delays in accessing critical information

  • Reduced Labor Costs

    Automation reduces the need for manual sorting and processing, freeing up staff for other tasks and potentially reducing labor costs.

  • Lower Storage Costs

    Digital documents eliminate the need for extensive physical storage, saving on storage space and related cost.

  • Improved Customer Service:

    Faster and more reliable mail processing can lead to improved customer service and satisfaction.

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